Civil Money Penalty (CMP) Reinvestment Application Template

Coronavirus Disease 2019 (COVID-19)

In-Person Indoor Visitation Aids Request Instructions
**VISITATION PROJECT HAS ENDED** The Ohio Department of Medicaid has stopped accepting applications on April 30, 2023, for the COVID-19 Indoor Visitation Program.

On 2/2/2022, the Centers for Medicare & Medicaid Services issued a revised FAQ guidance for Nursing Home Visitation – COVID 19 (Refer to qso-20-39-nh-revised). CMS is clarifying that CMPs can be used to purchase any of the following strictly for the purposes of in-person visitation: A facility may request the use of Civil Money Penalty (CMP) Reinvestment funds to purchase portable fans and portable room air cleaners with high-efficiency particulate air (HEPA, H-13 or -14) filters to increase or improve air quality. A maximum use of $3,000 per facility including shipping costs may be requested. When utilizing these items for visitation purposes, facilities eed to ensure appropriate life safety code requirements found at 42 CFR 483.90 are met, unless waived under the PHE declaration. Expenses incurred on or after the release of Memorandum QSO-20-39-NH FAQ Revised February 2, 2022 are eligible for reimbursement. (Refer to qso-20-39-nh-revised). In addition to the above revised guidance, the following guidance remains in effect: On September 17, 2020, the Centers for Medicare & Medicaid Services (CMS) issued guidance for Nursing Home Visitation – COVID-19. By following a person-centered approach and adhering to the core principles of COVID-19 infection prevention, visitation can occur safely based on this guidance. Recognizing that considerations allowing for visitation in each phase of re-opening may be difficult for residents and their families, CMS has developed this application template for requests for the use of Civil Money Penalty (CMP) Reinvestment funds to provide nursing homes with in-person visitation aids. Applicants shall submit this CMP Reinvestment Application to the applicable state agency (SA). The SA shall make a determination on the potential of the project to benefit nursing home residents and improve their quality of care and quality of life. The applicant will be notified by the SA about a funding decision, and applicants may contact the applicable SA with questions about their CMP Reinvestment Application. NOTE: This template can only be used for in-person visitation aids for nursing homes.

Prohibited expenses include but are not limited to:
  • Ventilation systems
  • Personal Protective Equipment (PPE)
  • Portable fire extinguishers of approved types
  • Disinfectant and Cleaning Supplies (Disinfectant wipes, hand sanitizer, etc.)
  • COVID-19 testing and testing equipment
  • No-Smoking signage
  • Administrative fees
    • i.e., payment of individuals to help administer the program
  • Indirect Cost. For example: federally determined indirect (facilities and administrative-F&A or overhead) costs suchas staff fringe benefits, facility maintenance,rent, or utilities.
  • Travel expenses